Minutes From The DCF AGM - June 25, 2019

MINUTES OF THE  DCF 2019 AGM

Held on June 25, 2019 at 7:00 PM ET

AGENDA

1)  Approval of Agenda

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2)  Approval of minutes

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3)  President's Report

It has been a difficult year. The committees have made limited progress. The difficulties in the transition underline the need to move ahead with professional staff. There will be a proposal brought forward at the next AGM. We cannot rely on volunteers alone to make the DCF the organization it deserves to be. Many people are stepping down from the board and moving on, we are thankful for their service. Also want to thank Chris Markevich who has been helping us with admin support, thankfully for us - he is interested in serving on the Board. 

On the bright side, we have received a significant grant from the Flanagan Foundation, which will go towards the goal of hiring an Executive Director in due time and help us increase our fundraising capacity.

A grant issued by the Rockefeller Brothers Fund for the purpose of supporting climate education in the province of British Columbia has been a success. Initiative conducted along with the Broadbent Institute. We hope we will be able to collaborate with them in the future.  Incidentally, the Douglas-Coldwell Foundation was present once again at the Progress Summit. The DCF’s booth was helpfully staffed by Derek DeVlieger, Emilie Taman, Oliver Kent and Amy Boughner over the course of the three day event. Huge thanks to them.

The 7th annual Tommy Douglas Institute was held on May 23rd in Toronto. The DCF was present once again, with a booth and a speaking opportunity. The theme this year was Poverty, populism, planet: Envisioning Economic Justice. We recruited a few prospects. Discussions happened about the future support of the DCF for the event. 

The biography Oral History of Alexa McDonough has been delayed. The DCF remains supportive of the project and its new manager, Stephen Kimber. Research and writing for the completion of this project has been approved, so hopefully it will be published soon. Speaking of books, there is a project for a Children’s book about Tommy Douglas, we of course will monitor and consider providing support in due time.

Our membership with SHARE is long past due. SHARE is a leading not-for-profit organization in responsible investment services, research and education. Karl moves a motion to the AGM to remain a member in good standing of SHARE and to pay any amounts owed.

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4)  Executive Secretary Report

We need to update our records with the government.

5)  Treasurer's Report

The treasurer Emilie Taman has stepped down before the transition could be completed, so we are unable to provide a financial report at this time. Karl says the transition between treasurers has not been as smooth as hoped. The Board will select a new treasurer at the next meeting. Melissa Hunter has volunteered to take over the position, should the members choose to elect her on the board today.

Karl notes that the grant awarded to Our Commons/Nos Communes has not been processed yet due to the organization failing to meet the requirements asked by the Board. The Board has been reluctant to move forward with grants allocation until we get a clearer picture of the financial situation.

With the help of Josh Bizjak, we were able to file with CRA within the deadline.

6)  Nomination of Board Members

The following Board members have indicated they are either stepping down or not running again: Étienne Gratton, Calinda Brown, David McGrane, K. Diane O'Reggio, David MacKenzie, Oliver Kent and Emilie Taman.  

The terms of Karl Bélanger, Heather Fraser and Anne Scotton are expiring after the AGM. They have indicated they are interested in serving another term. Melissa Hunter, Chris Markevich, Jon Weier, Chris Gosse, Debbie Owusu-Akyeeah, Diana Idibe, and Jay Ramasubramanyam indicated their wish to be on the Board.

The recommendation to the AGM is to nominate these individuals on the Board.

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It is suggested that because of the turnover and the urgent need to get the finances in order, a Board meeting be called in the next month in order to elect new officers as soon as possible.

7)  Other Business

8)  Adjournment

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DCF Board Meeting - February 27, 2020

DCF Board Meeting 

Thursday, February 27th, 2020 

19:00 ET 

Location: 

By Telephone 

Attendance: 

Karl Bélanger, Melissa Hunter, Mohammad Akbar, Rebecca Blaikie, Jon Weier, Derek De Vlieger, Diana Idibe, Chirs Markevich. 

  1. Adoption of Agenda 

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2. Adoption of minutes 

Minutes of the July 23rd, 2019 meeting 

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3. President’s report: 

Hope everyone is well. Mayor of Ottawa has asked people to stay home because of the coronavirus, thankfully we can hold our meeting by phone. 

Transition has been happening. Our new treasurer will give us an update. 

The group “Nos Communes, Our Commons” appears to have gone dormant. We were wise to set conditions to go along with the grant approval. 

Work has been done to update our registration with Industry Canada. No progress has been made on the Stokoe bequest. 4Executive

4. Secretary’s Report: 

Anne Scotton is unable to join us and send her regrets. 

5. Treasurer’s Report: 

Transition has been happening. Priority now is on issuing tax receipts. We have to handle a few manually. We have a lot of different systems which are more or less

compatible with each other, but things seem under control. We are issuing cheques to catch up on some accounts due. 

5. b) Fee structure at Scotia McLeod 

Good discussions with Scotia McLeod about our assets. They remain healthy. 

Their proposed new fee structure, SM would be much more nimble in the markets as there are no commission minimums on trades. Currently, the commission minimum is $175. That does limit profit taking opportunities and specific positions when considering weighting in the portfolio, which we must do as our assets are now stock-heavy. 

Motion: BIRT the Board authorizes ScotiaMcLeod to move the Douglas-Coldwell Foundation wealth management account into a Partnership Plus account, which modifies the fee structure from a Per Transaction formula to an annual fee based on the DCF assets. 

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5 c). Adoption of Treasurer’s report. 

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6. Progress Summit 

The Progress Summit will be held in Vancouver. We will have a booth. Looking for volunteers, so if anyone is attending, please let us know. 

The next TDI Institute will be held in May. Theme is Our City & the Green New Deal. We have been invited to take part once again. 

7. Office Space 

Mohammad Akbar has raised the issue of the DCF securing a new permanent space by buying a building. The CFS building is no longer on the market. Board members express general interest in doing so sometime down the road. 

8. DCF 50th Anniversary 

Next year is the 50th anniversary of the DCF. It is a good opportunity to complete the reboot of the DCF and move forward with the plan adopted by AGM two years ago. We should have a year of activity of events, maybe a gala? Jon Weier volunteers to coordinate the DCF planning.

The Institute for Change Leaders (ICL)’s proposal to create a multimedia project that tells the story of progressive campaigns, driven by Olivia Chow, is moving forward, with Tim Harper on board. Another application will be forthcoming at the next board meeting. Board members expressed once again their support in principle for this proposal.

9. Next Meeting 

Board members agreed to look for a suitable date in late April/early May. 

10. Other business 

The Institute for Change Leaders (ICL)’s proposal to create a multimedia project that tells the story of progressive campaigns, driven by Olivia Chow, is moving forward, with Tim Harper on board. We are still awaiting their next application. 

We have received news from Beryl Young that Tommy's Dream, a children’s book that tells the story of how Tommy Douglas's childhood experience with his own health inspired him to work toward establishing universal health care, is now going to be published by Louis Anctil, the publisher of Midtown Press in Vancouver. Target is the spring of 2021. An update application will be forthcoming before the next meeting. 

11. Adjournment 

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DCF Board Meeting - July 23rd, 2019

DCF Board Meeting

Wednesday, July 23rd, 2019

6:00 ET

Location:

By Telephone

Attendance:

Karl Bélanger, Melissa Hunter, Mohammad Akbar, Rebecca Blaikie, Diane Idibe,
Jon Weier, Amy Boughner, Jay Ramasubramanyam, Debbie Owusu-Akyeeah.
Non-board member: Josh Bizjak

Adoption of Agenda

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2. Adoption of minutes

Minutes of the previous meeting are read and adopted.

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3. President’s report:

Karl mentions that there was a significant turnover of Board Members at the AGM, which is interesting and challenging.

The two committees charged by the previous AGM to review governance issues and the DCF by-laws made limited progress.

The DCF received a nice letter from a scholarship recipient and was read. The DCF needs to revisit its links with the different universities to strengthen the relationship and increase awareness.

4. Financial Report: No official report as the position is vacant, following the resignation of Emilie Taman. Karl gives a general overview of the financial situation. Our assets remain healthy. The DCF raised more money in the past year, thanks notably to a generous donation from the Flanagan Institute.

Minimal progress has been made on the transition. A full audit needs to be conducted before the end of the year.

Karl had a meeting with Scotia McLeod about our assets. They are proposing a new fee  

structure, in essence moving to a fee-based structure from a per transaction cost. With the fee-based structure, our investors pledge to make himself available for board meetings and consult on the construction of a new investment policy statement. With a fee-based structure, we would be much more nimble in the markets as there are no commission minimums on trades.

Motion moved to ask the new treasurer to review, met with Scotia McLeod and report to the Board on a recommendation for the proposal.

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5. Election of officers

 

President: Karl Bélanger

Vice-President: Rebecca Blaikie, Derek DeVlieger

Executive Secretary: Anne Scotton in abstentia, pending her acceptance;
Mohammad Akbar as alternate.

Treasurer: Melissa Hunter


6. Staffing

Chris Markevich has moved on from his position but has been elected to the Board, which will be helpful for institutional memory. Josh Bizjak has been helping out on a volunteer basis.

 

Motion moved to regularize Josh Bizjak’s situation by compensating his work on a similar contract as previous assistant, to be negotiated with the President.

 

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7. Correspondence

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