DCF Board Meeting November 16, 2006

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Douglas-Coldwell Foundation Board Meeting

Printable Version (PDF)
Thursday November 16, 2006
Ottawa, ON

Attendance:

Tessa Hebb
Pat Kerwin
Kealey Cummings
Marion Dewar
Anne Scotton
Ted Jackson

By Phone:
Frank Saptel
Howard Pawley
David Mackenzie

Regrets
Fraser Green

Staff:
Doug Massey

Meeting called to order at 10:05 a.m. by Tessa Hebb

1. m/s/c Minutes from June 22, 2006 Board meeting as amended, Frank Saptel sent his regrets and Marion Dewar was present only (not on the phone).

2. President's Report

Tessa Hebb reviewed the activities of the DCF since our June Board Meeting. She discussed our presence at the NDP Federal Convention in Quebec City in September 2006. It was an overwhelming success, with many new members signed up. The two recipients of the $25,000 2006 Douglas-Coldwell Foundation Awards (total of $50,000) were presented leading to a standing ovation from the delegates. Thanks again to everyone who helped before and at Convention to make our booth a success.
The DVD sales are doing well with several hundred sold. The DVD sales and free poster hand out had a big impact at the NDP Convention. Pat Kerwin’s outreach to National and local unions in supporting the Foundation and the continuing production of the Tommy DVD’s has been a great success and their support is greatly appreciated.

Union donations are $3,100 YTD with 25 Association Memberships now in place.
We must continue to reach out and provide new avenues for finding new members and support. It is important to have booths and DCF representatives at conventions to increase our exposure.

The next AGM is the 10 year mark of Tessa’s Presidency. Now that the Foundation is on a strong footing Tessa indicated to the Board that this is a good time for her to step down from the position of President. She will remain on the Board for another term to assist with the transition for the new President. Our Vice President, David Mackenzie has indicated that he is willing to take on the Presidency if elected. Tessa asked the Board as a whole to be the nominating committee and agreed to chair the committee as she is stepping down as one of the Boards Officers. Once again a reminder that as per the by-laws, we are going to ask Board Members who have not participated in the last two meetings to step aside at the next Annual General Meeting.

Two positions of the Officers need to be in Ottawa for cheque signing and the other two positions do not need to be in Ottawa since we have full capacity to share documents by email and internet. It was recommended that we strengthen our Board coverage across Canada.

m/s/c Motion as amended to approach Shirley Douglas and Ed Broadbent to become Honorary Patrons of the Board.

m/s/c adoption of the President's Report.

3. Treasurer's Report
The Balance Sheet indicates $591,000 in assets. Our Investments are recorded at the lowest book value not market value so in actual fact they are worth almost $200,000 more.

Profit and Loss Statement was reviewed. The web site is now available in English and French. Joss Maclennan Design did a great job designing the look of our site, posters, letterhead and business cards. Plus we can now accept donations on a monthly basis by banking info on our web site. DVD sales continue to do well and the cost of sales is listed. Memberships are able to cover most of our administrative costs, leaving the endowment for annual grants.

m/s/c adoption of the Treasurer's report.

4. Executive Secretary's Report
Anne Scotton reported on memberships now at 181 members, with 156 individuals and 25 Association/Unions.

m/s/c Adoption of the Executive Secretary's report.

5. New Project Requests

The Board reviewed eight proposals. These were the Canadian Constitution Fund, the Homelessness Marathon at McGill University, Karl Polanyi Institute of Political Economy, University of Moncton, John Burton – Potash Publication, NDP-CCF Library, The Elizabeth Wiebe Society for Orphaned Children in Canada, and Fund for Global Survival.

Fund for Global Survival submission is a large project to take on considering our current mandate and we need to understand more. We will need to understand the administrative load and financial burden on the Foundation as this is a completely different initiative than everything else that has ever been presented to us and not part of new Project proposals.
m/s/c to invite George Crowell to speak at the Spring Board Meeting about the Fund for Global Survival

m/s/c to decline funding to the remaining 7 projects at this time.

m/s/c that given the $31,000 already committed for 2007 we wait until May 2007 to decide any further funding for 2007.

6. Federal Convention report
Already covered in President’s report

7. DVD Project
Pat Kerwin reported that he has gathered the speeches of Tommy Douglas in the House of Commons from 1977-79. Ed Broadbent has agreed to do the introduction for the DVD. There is a third DVD planned covering the War Measurers Act and Shirley Douglas’ speech to the NDP Convention “A Tribute to Tommy Douglas”. Pat continues to raise funds for this through Union support.

8. Scholarship Update
The Woodsworth Scholarships have been awarded for 2006, as have the Carleton Scholarships. The University of Regina hasn’t reported in as of yet. We will contact them for an update for the next meeting.

9. Other Business

Medicare Conference that we are sponsoring is scheduled for May 3-4, 2007 in Regina. More information will be posted on our web site once it becomes available.

There was a suggestion to set up new Communications and Grants committees
As per the by-laws they must be compromised by 3 members or more and chaired by a Board Member.

m/s/c to increase Doug Massey’s honorarium to $630 per month (an additional 6 hours per month) in light of the increased workload of the Foundation

The AGM and next Board Meeting will be held on Tuesday May 15, 2007 (9 am)

m/s/c Motion to update by-laws at the next AGM– all in favour

m/s/c Motion to adjourn meeting at 11:38 a.m

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DCF Board Meeting - February 27, 2020

DCF Board Meeting 

Thursday, February 27th, 2020 

19:00 ET 

Location: 

By Telephone 

Attendance: 

Karl Bélanger, Melissa Hunter, Mohammad Akbar, Rebecca Blaikie, Jon Weier, Derek De Vlieger, Diana Idibe, Chirs Markevich. 

  1. Adoption of Agenda 

m/s/c 

2. Adoption of minutes 

Minutes of the July 23rd, 2019 meeting 

m/s/c

3. President’s report: 

Hope everyone is well. Mayor of Ottawa has asked people to stay home because of the coronavirus, thankfully we can hold our meeting by phone. 

Transition has been happening. Our new treasurer will give us an update. 

The group “Nos Communes, Our Commons” appears to have gone dormant. We were wise to set conditions to go along with the grant approval. 

Work has been done to update our registration with Industry Canada. No progress has been made on the Stokoe bequest. 4Executive

4. Secretary’s Report: 

Anne Scotton is unable to join us and send her regrets. 

5. Treasurer’s Report: 

Transition has been happening. Priority now is on issuing tax receipts. We have to handle a few manually. We have a lot of different systems which are more or less

compatible with each other, but things seem under control. We are issuing cheques to catch up on some accounts due. 

5. b) Fee structure at Scotia McLeod 

Good discussions with Scotia McLeod about our assets. They remain healthy. 

Their proposed new fee structure, SM would be much more nimble in the markets as there are no commission minimums on trades. Currently, the commission minimum is $175. That does limit profit taking opportunities and specific positions when considering weighting in the portfolio, which we must do as our assets are now stock-heavy. 

Motion: BIRT the Board authorizes ScotiaMcLeod to move the Douglas-Coldwell Foundation wealth management account into a Partnership Plus account, which modifies the fee structure from a Per Transaction formula to an annual fee based on the DCF assets. 

m/s/c 

5 c). Adoption of Treasurer’s report. 

m/s/c

6. Progress Summit 

The Progress Summit will be held in Vancouver. We will have a booth. Looking for volunteers, so if anyone is attending, please let us know. 

The next TDI Institute will be held in May. Theme is Our City & the Green New Deal. We have been invited to take part once again. 

7. Office Space 

Mohammad Akbar has raised the issue of the DCF securing a new permanent space by buying a building. The CFS building is no longer on the market. Board members express general interest in doing so sometime down the road. 

8. DCF 50th Anniversary 

Next year is the 50th anniversary of the DCF. It is a good opportunity to complete the reboot of the DCF and move forward with the plan adopted by AGM two years ago. We should have a year of activity of events, maybe a gala? Jon Weier volunteers to coordinate the DCF planning.

The Institute for Change Leaders (ICL)’s proposal to create a multimedia project that tells the story of progressive campaigns, driven by Olivia Chow, is moving forward, with Tim Harper on board. Another application will be forthcoming at the next board meeting. Board members expressed once again their support in principle for this proposal.

9. Next Meeting 

Board members agreed to look for a suitable date in late April/early May. 

10. Other business 

The Institute for Change Leaders (ICL)’s proposal to create a multimedia project that tells the story of progressive campaigns, driven by Olivia Chow, is moving forward, with Tim Harper on board. We are still awaiting their next application. 

We have received news from Beryl Young that Tommy's Dream, a children’s book that tells the story of how Tommy Douglas's childhood experience with his own health inspired him to work toward establishing universal health care, is now going to be published by Louis Anctil, the publisher of Midtown Press in Vancouver. Target is the spring of 2021. An update application will be forthcoming before the next meeting. 

11. Adjournment 

m/s/c

DCF Board Meeting - July 23rd, 2019

DCF Board Meeting

Wednesday, July 23rd, 2019

6:00 ET

Location:

By Telephone

Attendance:

Karl Bélanger, Melissa Hunter, Mohammad Akbar, Rebecca Blaikie, Diane Idibe,
Jon Weier, Amy Boughner, Jay Ramasubramanyam, Debbie Owusu-Akyeeah.
Non-board member: Josh Bizjak

Adoption of Agenda

m/s/c

2. Adoption of minutes

Minutes of the previous meeting are read and adopted.

m/s/c

 

3. President’s report:

Karl mentions that there was a significant turnover of Board Members at the AGM, which is interesting and challenging.

The two committees charged by the previous AGM to review governance issues and the DCF by-laws made limited progress.

The DCF received a nice letter from a scholarship recipient and was read. The DCF needs to revisit its links with the different universities to strengthen the relationship and increase awareness.

4. Financial Report: No official report as the position is vacant, following the resignation of Emilie Taman. Karl gives a general overview of the financial situation. Our assets remain healthy. The DCF raised more money in the past year, thanks notably to a generous donation from the Flanagan Institute.

Minimal progress has been made on the transition. A full audit needs to be conducted before the end of the year.

Karl had a meeting with Scotia McLeod about our assets. They are proposing a new fee  

structure, in essence moving to a fee-based structure from a per transaction cost. With the fee-based structure, our investors pledge to make himself available for board meetings and consult on the construction of a new investment policy statement. With a fee-based structure, we would be much more nimble in the markets as there are no commission minimums on trades.

Motion moved to ask the new treasurer to review, met with Scotia McLeod and report to the Board on a recommendation for the proposal.

m/s/c


5. Election of officers

 

President: Karl Bélanger

Vice-President: Rebecca Blaikie, Derek DeVlieger

Executive Secretary: Anne Scotton in abstentia, pending her acceptance;
Mohammad Akbar as alternate.

Treasurer: Melissa Hunter


6. Staffing

Chris Markevich has moved on from his position but has been elected to the Board, which will be helpful for institutional memory. Josh Bizjak has been helping out on a volunteer basis.

 

Motion moved to regularize Josh Bizjak’s situation by compensating his work on a similar contract as previous assistant, to be negotiated with the President.

 

m/s/c


7. Correspondence

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