Administrative Assistant

Job Description: Administrative Assistant


Reporting to the Executive Director, this position provides support for the operations of the
Foundation and is responsible for daily administrative needs while maintaining and expanding
external communications. This role supports the administrative needs of the Executive Director
and Board of Directors and works to uphold the vision and values of the Foundation.


● Assists in the administration and operation of the Douglas Coldwell Layton Foundation
● Supports the Executive Director by coordinating meetings, managing calendars,
schedules and travel arrangements
● Processes individual donations, monitors monthly PAC donations, and reconciles
outstanding invoices
● Uploads invoices for processing and ensures vendor payments;
● Maintains the accuracy and content of Nationbuilder database information
● Helps prepare and post web content on the DCF website (French and English)
● Monitors DCL social media accounts
● Coordinates the production, implementation and distribution of social media posts
● Monitors the DCL [email protected] email account and responds to inquiries in a timely fashion
● Assists the Executive Director in preparation for departmental growth to meet future
technological, personnel and administrative needs
● Assists in daily banking and cash management
● Reports monthly digital metrics of growth
● Supports special events and conferences
● Other duties as assigned


● College Diploma in Business Administration, or equivalent experience;
● 2-3 years administrative experience in an office environment;
● Fluency in English and French, excellent verbal communication skills;
● Experience working in a fundraising environment is an asset;
● Positive and congenial attitude and excellent office and telephone manner;
● Excellent attention to details, customer service and organizational skills;
● Able to work independently, as well as effectively in a team setting;
● Adaptable, flexible, able to deal with a wide range of conflicting needs;
● Knowledge of administrative practices and procedures including proficiency with word
processing, spreadsheet, database, email, and the internet;
● Basic bookkeeping skills an asset

Term: 1 year Contract - Full Time - 40 hours per week
Salary: $55,000-60,000/yr

The Douglas Coldwell Layton Foundation is committed to diversity and equity in our workplace. We welcome applications from: women, Indigenous persons, persons with disabilities, ethnic minorities, persons of minority sexual orientation or gender identity, visible minorities, and others who may contribute to diversification and share our values. If you are invited to continue the selection process, please notify us as soon as possible of any particular adaptive measures you might require.

Important Note: All offers of employment are conditional upon signing our strict code of conduct, subject to satisfactory references and may be subject to appropriate screening checks. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for the Douglas Coldwell Layton Foundation.

To Apply: Please send your cover letter and resume to: [email protected]
Closing Date: October 21, 2022

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